Constitution

Last Updated: October 17, 2016


ARTICLE I – NAME

This organization shall be known as the Dollard Amateur Baseball Association, hereinafter referred to as DABA, or in French as Association de baseball amateur Dollard (ABAD).

ARTICLE II – NATURE

SECTION 1 – Objective

The objective of DABA shall be to implant firmly in the members of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well-adjusted, stronger and happier individuals and good, decent, healthy and trustworthy citizens.

SECTION 2 – Program

To achieve this objective, DABA will provide a supervised program of instructional and competitive baseball under the Rules and Regulations of Little League Baseball, Incorporated, and/or Quebec Federated Baseball. All Executive Board Members, Officers and members shall bear in mind that the attainment of exceptional athletic skills or the winning of games is secondary, and the moulding of future citizens is of prime importance.

SECTION 3 – Non-Profit

DABA is incorporated under the provisions of the Class III (non-profit) Business Corporations act of the Province of Quebec. DABA shall operate exclusively as a non-profit educational organization. No part of the net earnings shall inure to the benefit of any private shareholder or individual.

ARTICLE III – BOUNDARY

DABA shall organize baseball for its participants, who must be residents of the Municipality of Dollard-des-Ormeaux, or as otherwise determined by the Executive Board within the guidelines of the City of Dollard-des-Ormeaux.

ARTICLE IV – MEMBERSHIP

SECTION 1 – Eligibility

Membership shall be open to all persons not less than four years of age residing within the municipal boundary of Dollard-des-Ormeaux, unless otherwise authorized by the Executive Board. Members must register annually with DABA.

Every member shall be eligible to participate in the game of baseball as promoted by DABA, unless his or her membership has been suspended or terminated pursuant to Article IV, Section 4 or to Article V, Section 2.

SECTION 2 – Voting Members

Members participating in the organization through administration of DABA’s activities, or through registration of their minor children, shall be considered Voting Members of DABA.

SECTION 3 – Juniors

Members of legal age, who are playing on a Junior team, shall also be considered Voting Members.

SECTION 4 – Suspension or Termination

Membership may be suspended or terminated by action of the Executive Board.

The Executive Board, by a majority vote of those present at any duly constituted meeting, shall have the authority to discipline, or suspend, or terminate the membership of any member whatsoever, when the conduct of such person is considered detrimental to the best interests of DABA. The member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.

The Executive Board shall, in case of a Player member, give notice to the manager of the team of which the player is a member. Said manager may appear in the capacity of an adviser to the player before a duly appointed committee of the Executive Board, which shall have full power to suspend or revoke such player’s right to future participation.

Membership may also be withdrawn by resignation.

ARTICLE V – DUES

SECTION 1 – Fixing

Dues for members may be fixed at such amounts as the Executive Board shall determine prior to the beginning of any membership period.

SECTION 2 – Non-payment

Although payment will be requested at the time of registration, members who fail to pay their fixed dues within thirty (30) days from the time the same become due, may by vote of the Executive Board, be dropped from the rolls and shall forfeit all rights and privileges of membership.

ARTICLE VI – EXECUTIVE BOARD

SECTION 1 – Number of Members

The management of the property and affairs of the DABA shall be vested in the Executive Board. The number of Board Members shall be not less than five (5) nor more than seventeen (17). The Board Members shall upon election immediately enter upon the performance of their duties and shall continue in office until their successors shall have been duly elected.

SECTION 2 – Makeup

Elections for the positions on the Executive Board shall take place at the Annual General Meeting.

The Executive Board shall consist of the President, the Vice-President Administration, the Vice-President Intercity, the Vice-President Participation, the Vice-President Technical, the Secretary, the Treasurer, a Registrar, the Equipment Manager, the Umpire in Chief, a Scheduler, a Director of Coach Development, a Director of Player Development, and two (2) Members at Large. The elected Executive Board may appoint non-voting Board Members – within the limits prescribed by the foregoing Section 1.

SECTION 3 – Meeting Rules

The Executive Board shall meet together immediately following the AGM, and then four times during the year, at the following approximate dates: December 15, March 23, June 8 and September 15 or at such other times as is deemed necessary by the Executive Board Members. The Quorum shall consist of more than fifty percent (50%) of the voting Board Members.

All voting shall be by show of hands, unless otherwise requested by the Chairperson. The President shall be entitled to vote, and also has the casting vote in case of a tie. The Board may adopt such other rules and regulations for the conduct of its meetings as it may deem proper.

SECTION 4 – Vacancies

If any vacancy occurs in the Executive Board, whether by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular meeting or at any special meeting called for that purpose. If a Board Member takes on two or more positions, he or she is nevertheless still entitled to only one vote.

SECTION 5 – Duties and Powers

The Executive Board shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.

The Board may adopt such other policies, rules and regulations for the management of DABA as it may deem proper.

ARTICLE VII – General Meetings

SECTION 1 – Annual General Meeting

 

The Annual General Meeting of the members of DABA shall be held no later than November 30th each year for the purpose of electing an Executive Board, receiving reports, considering constitutional amendments, and for the discussion of such matters upon which the Executive Board wishes to consult the membership.

In particular, the membership shall receive a financial statement and a complete inventory listing of equipment, verified by a majority of the Board Members. A copy of the Financial Statement and the minutes of the meeting shall be forwarded to Dollard-des-Ormeaux City Hall.

 

SECTION 2 – Other General Meetings

 

The Executive Board may call a Special General Meeting at any time for the purpose of receiving reports, considering constitutional amendments, and for the discussion of such matters upon which the Executive Board wishes to consult the membership.

 

SECTION 3 – Notice of Meetings and Quorum

 

Notice of all General Meetings shall be emailed to all members of DABA and posted on DABA’s Web site, at least twenty-eight (28) days in advance of the meeting. The agenda and a copy of constitutional amendments to be put to the General Meeting for approval (if any) will be available with the email and/or on the Web site.

 

The Quorum shall consist of fifteen (15) Voting Members, including more than fifty percent (50%) of the voting Executive Board Members.

ARTICLE VIII – NOMINATIONS TO EXECUTIVE BOARD

SECTION 1 – Nominating Committee

A nominating committee shall be appointed by the Executive Board and consist of no less than three (3) members of DABA, including at least one (1) Executive Board Member and one (1) non-member of the Executive Board.

SECTION 2 – Procedure

SECTION 1 – Nominating Committee

A nominating committee shall be appointed by the Executive Board and consist of no less than three (3) members of DABA, including at least one (1) Executive Board Member and one (1) non-member of the Executive Board.

 

SECTION 2 – Procedure

 

The Nominating Committee shall place in nomination candidates for all positions on the Executive Board. Further nominations may be made by any member at the Annual General Meeting, providing the nominee expresses or has expressed willingness to serve if elected, and providing said nominations have been presented to the nominating committee, in writing, at least twenty-one (21) days in advance of the Annual General Meeting.

 

The nomination committee shall present the proposed slate 10 days prior to the scheduled date of AGM to the Executive Board via email and to the membership of the association through publication on the website and other social platforms such as Facebook.

Any candidate not selected by the nominating committee has the right to inform the said committee within 72 hours (3 days) of their intention in writing to run for election for the position for which they had applied.

The nominating committee shall send out a notice of election for any positions with multiple candidates no later than 6 days prior to the AGM.

SECTION 3 – Residency

Nominees for President must be residents of Dollard-des-Ormeaux.

ARTICLE IX – ELECTION RULES

SECTION 1 – Restriction

No one member shall be elected to more than one Executive Position.

 

SECTION 2 – Term and Limit

Each Executive Board Member shall be elected for a two (2) year term, renewable.

The terms of the President, Secretary, Treasurer, Vice-President Administration, Vice-President Intercity, Scheduler, Director of Player Development and Member at Large # 1 expire in even years.

The terms of Vice-President Participation, Vice President Technical, Registrar, Equipment Manager, Umpire in Chief, Director of Coach Development, Member at Large #2 expire in odd years.

ARTICLE X – BALLOTING PROCEDURES

Section 1 – Sequence

Elections will take place for all contested positions.

 

SECTION 2 – Method

All voting will be by written ballot. Each Voting Member of DABA who is present has one vote. A simple majority shall carry all votes. No one shall be elected without receiving more than 50% of the votes. A ballot will always have the option of “None of the Above” on the ballot slip for all voting. If no candidate receives more than 50% of the votes on any given ballot, another ballot shall be held with the candidate(s) having the lowest number of vote(s) being dropped from the ballot.

If “None of the Above” wins a majority of votes, the position is declared unfilled. The Nominating Committee may then elect to make one or more further nominations, or to leave the position vacant.

ARTICLE XI – AMENDMENTS

SECTION 1 – Venue

Amendments to this constitution may only be adopted at a General Meeting, by show of hands.

SECTION 2 – Majority Required

If and only if an amendment has been proposed in writing to the Executive Board before October 1 and distributed to the members along with the agenda, it can be adopted by a simple majority of the Voting present and voting on it at the next Annual General Meeting. Members

Any other amendment may also be debated if moved and seconded, but may only be adopted by a seven-eighths majority of the Voting Members present.

ARTICLE XII – RULES AND REGULATIONS

The official playing “Rules and Regulations” as published by Little League Baseball Inc., Williamsport, Pennsylvania, and/or Federated Quebec shall be binding on DABA, except for DABA by-laws. Where there are apparent conflicts with official Little League rules, Federated Quebec, and DABA by-laws governing the same situation, DABA by-laws shall prevail.

ARTICLES XIII – BY-LAWS

SECTION 1 – Adoption

The By-laws of DABA shall form an integral part of the management of DABA’s affairs, but shall not be incorporated in the constitution. By-laws may be adopted by a simple majority at an Executive Board meeting, provided they are not in conflict with this constitution.

SECTION 2 – Updating

By-laws shall include all DABA house rules either not specifically covered by Little League and Federation rules or that contravene the official rules. At the end of the baseball season, it shall be the responsibility of the secretary to update the by-laws by incorporating the rule changes that have been adopted at each of the age categories.

SECTION 3 – Duties

The duties of all Executive Board Members shall be defined in DABA’s By-laws.

SECTION 4 – Filing

The By-laws of DABA shall be filed with the City of Dollard-des-Ormeaux. Annually, at the end of the season, all changes to the by-laws adopted during the course of the Executive Board meetings shall be summarized and updated for the official records.

ARTICLE XIV – Franchises

In the case where DABA has a Junior AA franchise in Federated Quebec Baseball, a qualified General Manager shall be appointed by and report to the Executive Board.

ARTICLE XV – Seniors

The Executive Board shall appoint a Commissioner for the Senior League, subject to ratification by the captains of the Senior League. The Commissioner shall report to the Executive Board directly.